This position has a wide variety of responsibilities and tasks. The Office Coordinator is responsible for greeting and providing the public with information, both in person and over the phone. A warm and friendly personality is important. This employee should also possess good interpersonal skills to coordinate the needs and schedules of full and part-time staff.
Supervisory Responsibilities
This job has no supervisory responsibilities.
Essential Duties and Responsibilities
Includes, but not limited to the following. Other duties may be assigned.
- Greet all visitors courteously, attend to their needs and provide them with appropriate information.
- Answer telephones, respond to questions and record and relay messages to proper staff person.
- Assist with scheduling, registration and marketing of programs.
- Collect and record program fees, record daily transactions, and deposit money.
- Type letters and correspondence for staff on an as-needed basis.
- Maintain ongoing records of group attendance and other facility usage records.
- Maintain an attractive reception and lobby area. Perform basic custodial duties to maintain lobby, multi-purpose room, kitchen and bathrooms for public and rental use.
- Maintain mailing lists, volunteers, schools, newsletter and other groups as requested.
- Process registration cancellation, transfers, refunds, invoices and other registration procedures as requested.
- Coordinate, schedule, and assist in processing facility rentals and birthday party rentals.
- Schedule local artists and assist with installation of exhibit.
- Process registrations, prepare and disseminate information for Dog Park memberships.
- Oversee the ordering of first aid and office supplies.
- Coordinate marketing and sale of honey.
- Check, restock, and update display areas.
- Distribute incoming mail and prepare outgoing mail.
- Input seasonal program information into registration software.
- Update seasonal programs on the website.
- Assist with training and evaluating building attendants.
- Assist with the coordination and rental of cross-country skis.
- Create and distribute program and rental surveys.
- Assist with the preparation of monthly and seasonal reports.
- Update office and rental procedure manual as needed.
- Open and close nature center building. Responsible for facility operations in the absence of management staff (typically early mornings, evenings and weekends).
- Primary Manager on Duty in the absence of a supervisor.
- Set up and take down tables, chairs, and other equipment for room rentals. Assist renters with any needs.
- Work after hours as needed.
- Perform other Park District related duties as assigned.
Salary Range: $18.50 – $23.00 Hourly
Location: Heller Nature Center – Highland Park, IL
Status: Part-Time
Benefits:
• Health & Fitness Membership
• Outdoor Pool Membership and Seasonal Beach Access
• Program and Facility Discounts on a variety of recreational activities including Golf and Raquet Sports.